Public Record Reproduction Fees

Per state law, the North Kitsap School District is not allowed to charge for locating a public record or for making records available for review or inspection. Under certain circumstances the School District may charge for the actual costs of copying public records, including staff time spent making the copies.

The fees are as follows:

  • No Fee
    In person viewing of records
  • Actual Cost
    Customized Service Charge (in addition to fees for copies)
  • $.15 per page
    Photocopies, printed copies of electronic records when requested by requester, or the use of agency equipment to make photocopies.
  • $.10 per page
    Scanned records, or use of agency equipment for scanning.
  • $.05 per 4 electronic files or attachments
    Records uploaded to email, or cloud-based data storage service, or other means of electronic delivery.
  • $.10 per gigabyte
    Records transmitted in electronic format or for use of agency equipment to send records electronically.
  • Actual Cost
    Digital Storage media or device
  • Actual Cost
    Any container or envelope used to mail copies
  • Actual Cost
    Postage or delivery charges.

Copy charges above may be combined to the extent more than one type of charge applies to copies responsive to a particular request.

$2.00 Flat Fee: As an alternative to the copy charges above, the school district may charge a flat fee of up to $2.00 for any request when the school district reasonably estimates and documents that the costs are equal to or more than $2.00. If applied to the initial installment, additional flat fees shall not be charged for subsequent installments.

Before beginning to copy records, a deposit or up to 10% of the estimated cost of copying will be required if the copy cost exceeds $25.00. An estimate of the copy costs will be provided to the requester so that they have the opportunity to decline having the copies reproduced. The Public Records Officer may also require the payment of the remainder of the copying costs before providing all records, or the payment of the costs of copying an installment before providing that installment.